The first step toward POPIA compliance is the appointment of an Information Officer. We have a formal appointment letter that is available on contractzone.co.za. In addition to an internal appointment, the Information Officer’s Appointment must be registered with the SA Information Regulator.
This document is a complete review of the operations of the Company in order to understand inter alia what Personal Information is collected, how it is stored, secured and/or destroyed. The Impact Assessment provides you with recommended remedial steps to help you with the operational aspects of compliance.
Prepare (or update) a manual in terms of the Promotion of Access to Information Act, 2000.
This document is the engine of your POPIA Compliance. It flows from the Personal Information Impact Assessment referred to above and should outline the measures that you take to protect Personal Information.
Each employee of the Company that has access to, or processes Personal Information should sign an undertaking to comply with POPIA. Given that the Company also processes their Personal Information, this form includes their express consent to the Company doing so.
In the course of managing a customer relationships, your customers will provide Personal Information related to the customer, its directors and shareholders. You may also do a credit bureaux search. You need customer consent in place to do so.
Many businesses outsource various processes that deal with Personal Information. A good example would be HR related functions. If your suppliers gain access to company Personal Information then it must be done in terms of a written agreement in terms whereof the supplier undertakings to process Personal Information in a responsible and compliant way.
The Information Officer is obliged to conduct Internal Information Awareness Sessions. To meaningfully provide information training sessions without engaging with consultants, we have training materials available to you.
This package contains all of the important POPIA Documents, including: Personal Information Impact Assessment; POPIA and PAIA Manuals; Employee, Customer and Supplier Consents; Compliance Checklist & Training Materials
A subscription to the POPIA package provides you with unlimited access to over 20 POPIA related contracts and documents. Access is unlimited for a year.
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