Regulation 16 of the Regulations promulgated on 28 June 2021 under the Disaster Management Act, 2002 obliges every company to have a compliance officer and a Covid-19 compliance plan. What does this entail?
Under the new Covid regulations, every company is required to appoint a compliance officer and to have a compliance plan. Before we talk about the details of the plan, what about risk?
If a company has failed to adhere to the regulations and an employee contracts Covid-19 in the workplace, when it could have been avoided, the company faces serious risks in terms of civil liability.
Appointing a Compliance Officer
Every company must appoint a compliance officer. The appointment is however not as simple as it seems at first glance. How does a compliance officer implement a plan without stepping on the toes of HR?
What level of authority does the compliance officer have and what kind of risk does this person take on. We recommend that these issues are carefully considered by companies so as to ensure that the compliance plan is functionally implemented and also, that your compliance officer is not hamstrung in complying with his/her obligations.
Covid-19 Compliance Plan
The compliance officer is obliged to develop and implement a compliance plan. This plan must address all of the requirements of the Regulations. Some examples include: work from home policies, social distancing, mandatory wearing of masks & sanitising.
Developing a plan is not enough, the compliance officer is responsible for implementing the plan.
Registration is free on www.contractzone.co.za. Once you have registered you can prepare the required compliance documents and they are provided to you in Word and PDF format.
Covid-19 Compliance Officer Appointment Letter
Formal Appointment of a Compliance Officer
Each company must appoint a Compliance Officer
The Compliance Officer has extensive obligations and responsibilities
Proper compliance requires the formal appointment of an Information Officer of the company